Finding the right event venue is a must when it comes to planning a successful event. You need to do some research on the place so you can determine whether or not it is indeed what you want or need. The last thing you want is to be surprised by fees or rules you didn’t know of until the day itself. As you probably know, there are lots of things to consider when renting a venue, from setup and cleanup times to energy fees to room lighting and more. Prior to searching for prospective event venues, considering the following:
First and foremost, know how many attendees there will be, what the setup will be, the time of the event, and how much you are comfortable spending. When you know your needs against your wants, it will be easier to decide which things you can give up if necessary.
Research Prior to Visit
When searching for a venue for your event, doing it online and making a few phone calls can save you a lot of time and energy. At this stage of your research, you can already learn so much regarding a certain location – how much it costs, any packages they offer, the interior (or exterior) design, availability, etc. What’s important is that you know exactly what to ask and to write them down so you don’t forget a thing.
Here are some you might consider:Below are a few that you may consider:The following are some that you might consider: Do you have enough space for this number of people? Will you be available on (date) at (time)? How much does the room rent for? Do we need to meet a certain requirement in terms of food and beverage spending? Can you email me a copy of your menu or is it available on your website? Will there be windows in the room that let some natural lighting in (or anything else you might need)?
When you’re done with your initial research, you can zero in on at least three of your best options and visit them each. There’s no need to stay so long, but you should have an hour at least so you can inspect the place to the last details. This is exactly why you need to do your online research and phone calls first. Visits aren’t only time-consuming but costly as well.
Besides a venue having everything that you need for your event, you should also ensure that the neighborhood will be safe for everyone. Spend some time driving around the place to get a feel for it. You can also use this time to know what establishments are close by, like cafes, malls, etc. You’d want to choose a place that is safe and convenient for the benefit of all those who will be attending your event.